Introduction 

The objective of this section is to explain how you can distribute elearning policies to staff, and track who has not started, has started, or has completed the elearning. 


Short video on using E-Learning in DPOinBOX



How-to

1. Click 'Manage E-Learning' from the 'Sustain Initiatives' menu.


2. To create a new campaign to distribute your policy, click '+ New Campaign'.



3. You can preview the elearning that is packaged with your software by clicking 'Preview Courses'. 

     Different E-Learning modules are packaged with different software packages. 

     When you have decided on the E-Learning module to be distributed, select it from 'E-Learning Course'.



4. To create a new campaign to distribute your policy, click '+ New Campaign'.


5. Set-up

  • Enter the  'Campaign Name' and 'Description' values.
  • Choose the E-Learning Module
  • Click 'Next' to move to the Message




6. Message

  • If you want a customised Email Subject, enter this into the 'Email Subject (Optional)' box
  • Greet your recipients by with 'Dear'  or any other preferred salutation
  • Enter your message content under 'Message to Send' 
  • Sign off your email for example by identifying yourself   
  • Click 'Next' to move to specify the recipients



7. Recipients

  • Select an existing Contact List if one is relevant


  • Alternatively, click  '+ New List' to create a new contact list


  • Click 'New List' and enter a Contact List Name as well as a Description. Do not skip either field. 
  • You can download the Contact List template by clicking 'Download Sample Template'


  • Fill up the contact details in the template, then click 'Drop files here to upload or click to select' and select the file



  • Check the contacts and save the Contact List 


 

  • At any time, if you want to go back into the campaign, choose  'Manage E-Learning' from the 'Sustain Initiatives' menu and edit  your Campaign
  • Select the Contact List of your intended recipients, then click 'Next' 




8. E-Learning Campaign is ready for distribution

  • At this point, you can still edit the following by clicking the respective 'Edit' buttons
    • Campaign Name
    • Campaign Message 
    • Campaign Recipients 
  • Click 'Submit' 


 

  • You can click 'Send Now' for the system to email the link to recipients and monitor the results (recommended). 
  • Alternatively, tick/check 'Send without Email' then click 'Send Now' for the URL link to be generated, that you can send from your own email system




9. E-Learning  has been  distributed

  • Once the E-Learning Campaign has been sent,  you will see it listed on the E-Learning page 
  • The recipients will receive and email. When they click to view details with the policy and a button for them to acknowledge having read and accepted the policy

  • When the recipient clicks 'Click to Begin' the E-Learning course is launched. 

 


  • Click  'View Campaign' from the 'Actions' button 


 


  • View Campaign
    • View the number of recipients, and how many have acknowledged or not yet acknowledged the policy
    • View the recipient emails and when the policy was sent to them
    • View the Message that you sent